Client Identification & Verification

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Important Notice

Client Identity & Verification

Recently, the federal government called on the Federation of Law Societies of Canada, and each of its provincial member law societies, to introduce new regulations that enlist lawyers in the fight against money laundering, terrorist financing and fraud involving legal services.  In December, 2008, D'Arcy & Deacon LLP implemented a new file opening process, primarily to ensure that we efficiently collect the information required under these regulations so that we can continue to provide you with the highest quality of service.  Every lawyer in Canada will be required to abide by his or her governing law society's "Know Your Client" rule in order to act for clients.  You can read more information about the new requirements at The Federation of Law Societies of Canada's website:

http://flsc/ca/en/whatsnew/whatsnew.asp#ml.

When you contact us with a new matter, we will confirm the following information:

  • Individuals:  we will need your full name, business address, business telephone, email address, home address, home telephone and occupation(s).  We will also need to arrange to view and copy a piece of identification, such as your passport or driver's licence.
  • Organizations:  (such as corporations, partnerships, trusts, co-operatives, or unincorporated associates): we will need the full name, business address, business telephone, incorporation or business identification number and place of issue, and a general description of the organization's business activities.  We will confirm the name, position, and contact information for those authorized to give instructions on the matter.

We are also required to collect information about any third parties whose interests you are representing in the matter.

For organization clients, if your matter involves receiving, paying, or transferring money, securities, negotiable instruments, or other financial instruments, we may also need to verify further details about you or your organization's identity.  We may ask for the following:

  • The name and occupation(s) of each director.
  • The name, address, and occupation(s) of each person who owns 25% or more of the organization or its shares.
  • A document verifying the organization's existence, such as a certificate of good standing, a certificate of status, or partnership agreement.

We may need to arrange to view and copy an identity document such as a driver's licence or passport for each of the people authorized to give instructions on the matter.

We may also ask to verify the identities of any third party whose interests you represent.

Foremost at D'Arcy & Deacon, we are committed to understanding our clients and protection of their interests.  We appreciate your cooperation.  For further information regarding the new rules, please contact your D'Arcy & Deacon lawyer or representative.

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